FAQ

There are several ways that you can become involved in the quality assurance of supplementary schools:

Register your interest in acting as a pro-bono Educational Expert at one of our Quality Recognition Meetings – the final stage of Quality Assurance is for schools to attend a quality recognition meeting where they present a portfolio of evidence for scrutiny by experts. Our educational experts are people with extensive experience of education in England, e.g. headteachers, educational consultants, lecturers in university education departments. We are looking for people who can give 3 hours of their time, once. The meeting will be chaired by a local authority officer or NRCSE Director and a member of the NRCSE Quality Development team will act as Governance Expert.

Become a registered mentor – A mentor is responsible for supporting supplementary schools through the development process, giving guidance, and acting as a critical friend. We expect each mentor to work with a group of schools, of which no more than three or four at a time will be preparing for assessment. Mentors will be fully trained and prepared for their role,  and will work with our Quality Development Advice Team to ensure standardised assessment.

Mentors can be employees of local authorities/voluntary sector agencies working with community organisations. Some areas have networks of supplementary schools that have successfully applied to funders (e.g. Big Lottery) for funds towards quality assurance. They have included in that application the salary for a mentor/trainer. Get in touch if you would like more guidance on how to do the same.

Perform observation visits to supplementary schools in action – We offer supplementary schools the opportunity to pay for a school visit in areas where there is no local authority/CVS support. We then engage freelance mentors to visit schools, observe management, teaching and learning practice and write an observation report.

In order to become a registered NRCSE mentor and/or perform school observation visits you should complete the attached application form.

We run two-day mentor training on a termly basis. Day 1 teaches best practice in supporting a school to assess their existing management practice and build a management file. Day 2 training offers an opportunity for moderation and provides training on how to support schools to build a portfolio of evidence of teaching practice in preparation for a Quality Recognition Meeting. Why not book both days together for a discounted price.

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Day 1 – Overview, management and safeguarding

1. Get an overview of the whole Quality Assurance process.
2. Be trained to deliver the 3-day Good Management course and support schools to use the online management and safeguarding self-assessment tool.
3. Consider different ways of engaging supplementary schools and encouraging them to work towards an NRCSE Quality Mark.
4. Consider how to make the process developmental and practise ways of being a ‘critical friend’.
6. Agree standards expected in management files and discuss any issues arising from management file assessment.
7. Prepare to make a visit and write a witness statement for the Quality Mark recognition process.

Day 2 – assessing and recognising educational impact and best practice

This training day offers an opportunity for moderation and provides training on how to support schools to build a portfolio of evidence of teaching practice in preparation for a Quality Recognition Meeting.

Guidance is given on setting the agenda for recognition and identifying local Educational Experts to make the best use of the process in highlighting the role and impact of supplementary education in own locality. NRCSE provides governance expertise at Quality Recognition Meetings.

Book your place in our online shop

The Department for Education defines an OOSS (out of school setting) as follows:
Any institution providing tuition, training or instruction to children aged 19 or under in England that is not a school, college,16-19 academies or registered childcare providers.

This would include, for example:

• Supplementary schools or part-time schools
• Religious settings offering education e.g. yeshivas, madrasahs,
• Sunday schools, other faith groups, Kumon etc
• Tuition or learning centres
• Single discipline clubs or settings (e.g. sports clubs, music, art,dance, drama tuition, martial arts training)
• Uniformed youth organisations e.g. Scouts, Guides, Cadets

It would not cover nursery or childcare providers, or children educated at home by their parents.

A code of practice and kite mark for ensuring safe practice is followed in OOSS is being developed by the DfE through pilot programmes in sixteen local authorities including eleven London boroughs: Barking & Dagenham, Brent, Ealing, Hackney, Hammersmith & Fulham, Havering, Kensington & Chelsea, Tower Hamlets, Waltham Forest and Westminster.

Take a look at the ‘Route to quality assurance for supplementary schools‘ flow chart. If your local authority/safeguarding children board are already supporting supplementary schools you will follow the ‘blue route’. The ‘red route’ is for organisations that are not able to get support from the local authority and want to apply for quality assurance directly. Get in touch with us to discuss your options further 020 7697 4053/55

Yes. There are a number of ways we can help: from delivering our 3-day Good Management course; undertaking school visits and reports; through to offering our full 360° quality assurance service. To find out how we can support you, the  ‘Route to quality assurance for supplementary schools‘ flow chart and get in touch with us to discuss further 020 7697 4055 .

Take a look at our ‘How to…’ guide, which takes you through the steps of planning, establishing and running a safe and effective supplementary school.

An A4 guide to starting up a supplementary school

There are several different ways that a school may be set up so there is not a simple answer. It will depend on the specific structure but these are some of the things we will be looking for:

1. The school is not a ‘sole-trader’ company.
2. There are at three, or more, unrelated company directors.
3. There is a management committee which consults meaningfully with stakeholders and incorporate the responses from that consultation into the annual monitoring, evaluation and planning cycle. This committee may be the three company directors, it can also include others such as teachers, parents if the company directors are more distant from the day-to-day operation of the school.
4. The directors are supported by an advisory committee which meets at least termly, made up of community members, including parents and former pupils, as well as others interested in the area in which school is providing tuition.

That is not an exhaustive list but would certainly lead in the right direction.

• Subscribers’ membership will last twelve months.
• Quality Assured Membership lasts 2 years from the day you received the quality award.

• For Subscribers/Former members : You should renew your membership one week before it expires. Online renewal is simple and can be completed anytime by clicking on ‘Renew your subscription by completing £25 payment’
• For Quality Assured Members :  To request revalidation of your Quality Assured membership status simply click on ‘revalidate my Quality Mark‘, pay £130 and upload your documents. As soon as we receive your documents one of our Quality Development Advisers will be in touch with you to arrange a visit to your school. 

• The Bronze was a basic safeguarding and management level, this is now awarded directly by each individual local authority in line with their own duties and requirements under Section 11 of the Children’s Act.
• In order to access the new Quality Mark, which is assessed by an educational and a governance expert rather than peer assessed, you will need to demonstrate that your school meets the safeguarding requirements of your local authority.  Many local authorities are issuing specific guidance and assessment and calling this ‘Section 11 assessment’.  
• The requirements are specific to your local authority, however, we can address any local authorities’ specific requirements during the 3-day Good Management course if school managers bring with them the assessment form they have been issued.
• If you have already completed this Section 11 assessment then you can of course proceed directly to the quality assurance.

In order to be quality assured by NRCSE, an appropriate person (either a UK qualified teacher or a registered NRCSE mentor must visit your supplementary school, see that your school follows procedures relevant to the setting and understood by staff, volunteers, parents and pupils as appropriate, and write an observation report/witness statement. You can get ready for their visit by logging in and taking the self-assessment quiz.

To be quality assured by NRCSE schools must first demonstrate that they are running safe provision. This can be proved by means of a letter or certificate from the local authority confirming that the school meets the authority’s Section 11/Safeguarding requirements. NRCSE also offers a 3-day Good Management course as a way of supporting groups of supplementary schools develop policies, procedures and good practice. This can be booked by a school or groups of schools. We also run the course in London on a termly basis. NRCSE will look at the safe practice not at the means by which the school learned what constitutes safe practice. We will quality assure any school that wants our support to be quality assured. The criteria for being quality assured includes the completion of an initial online stage to demonstrate that minimum standards are in place to ensure that children are safe. Subscribe to NRCSE, them log in to complete our online self-assessment and upload your management files.

From September 2017 – when a supplementary school comes to NRCSE to be quality assured we first look at the structures that are in place to ensure that all their activities are safe, as well as effective. We ask to see their management file/documents/practice. Once this is complete the school can prepare a portfolio of evidence and arrange a local recognition meeting.

That is already the case and has been since 2016.

To be quality assured by NRCSE schools must first demonstrate that they are running safe provision. NRCSE offers a 3-day Good Management course as a way of supporting groups of supplementary schools to do that. We don’t prescribe it as the only way to support schools to run safely. NRCSE will look at the safe practice not at the means by which the school learned what constitutes safe practice. We will quality assure any school that wants our support to be quality assured. But it has to be paid for and the criteria for being quality assured includes the completion of an initial online stage to demonstrate that minimum standards are in place to ensure that children are safe.

From September 2017 – when a supplementary school comes to NRCSE to be quality assured we first look at the structures that are in place to ensure that all their activities are safe, as well as effective. We ask to see their management file/documents/practice.

Schools will come back to a recognition meeting to renew their quality assurance. It will be individualised and dated. The process will look at their schools as it is in the term they come to a recognition meeting. To register for revalidation of your school’s quality assurance upload your mentor’s recommendation here. The supplementary school’s listing on the NRCSE website will be removed two years from the date of the recognition meeting. 

This video of a Silver Recognition meeting shows what schools had to demonstrate in order to get the Silver Award. They worked hard to produce the evidence and a mentor visited the school in operation and produced a witness statement detailing what they observed. This good practice is still recognised in our directory of quality assured supplementary schools.

The Bronze Quality Framework Award level (basic safeguarding standard) no longer exists. Basic safeguarding is a must, any organisation providing services to children should have everything in place to ensure childrens’ welfare and wellbeing. We can not validate basic safeguarding for local authorities unless government (local or central) pays us to do so. We are working to get all the schools currently at Bronze to attend a recognition meeting this year so they get an NRCSE Quality Mark (equivalent to Silver/Gold Quality Framework Award). The NRCSE Quality Mark will include verification and validation of safeguarding and management procedures but go beyond that to quality assure the teaching and learning taking place.

The Bronze was only ever a step towards quality assurance of teaching and learning. Too many (306 or 63%) of the 488 supplementary schools entering the QF stopped at Bronze. The quality of their educational activities was not recognised. NRCSEs mission is to support supplementary schools to deliver quality educational activities. It is not, and never has been, to police BAME community-organisations or to manage the implementation of local safeguarding procedures.

NRCSE can be commissioned to work with groups of supplementary schools to prepare and implement the policies and procedures they need to run safely. The purpose of this three-day course is to help providers of out-of-school activities for children prepare a School Management Pack consisting of:

• • • A Welcome Pack for Parents
    • Staff and Volunteer Handbook
    • Management Committee Guide
    • Safeguarding Policies and Procedures for all

At £1,350 for the full three days, and suitable for up to 20 learners, the course is very competitively costed to allow local authorities and other agencies to use their own venues/local community venues/negotiate with a community organisation to exchange venue for free place(s) – etc. The fee charged by NRCSE does not include venue or light refreshments. We may make an additional charge for travel expenses, but this will be discussed and agreed before the course is confirmed. Where possible we will use local NRCSE trainers.

Yes, we will run the course centrally (at Resource for London) for individual schools to book on. The fee will be in line with our existing open training course fees. If we can obtain funding to deliver open access courses elsewhere in the country we will do so. Check the event calendar to find courses running each month.

The school representatives completing the course will get personal attendance certificates detailing what has been covered. Each school is supported and encouraged throughout the course to produce (or update) the key documents: welcome pack for parents, staff and volunteer handbook, management committee guide and all the basic policies and procedures necessary to run safe and effective out-of-school educational activities.

The key documents recommended and developed during the course will meet the NRCSE’s minimum standards and entitle the school to put themselves forwards for the NRCSE Quality Mark.

NRCSE continually engages with government agencies and local authorities to ensure that our recommended minimum standards meet all current, relevant, requirements for safeguarding in the out-of-school sector. The Dept for Education have confirmed that the Government does not currently have a timescale for the implementation of regulation the provision of out-of-school education. NRCSE’s director was on the advisory group to the government on the proposal to regulate and we have used the latest information from the Dept for Education and the Home Office on what that regulation might have looked like to develop our courses and minimum standards.

Supplementary schools are not classified as ‘schools’ by government/Ofsted and cannot be registered as such or inspected as such. Furthermore, they are exempt from registering with Ofsted as childcare providers so long as they don’t have children under 3 years, and any 3-5 year olds are not attending more than four hours per day. They can apply to join the voluntary part of the Childcare Register, this currently costs £114 and must be renewed annually.

The minimum standards (code of practice) quiz ensures that the schools understand safe practice and the NRCSE Quality Mark self-assessment questionnaire tells them whether they are ready to come to a recognition meeting. It is up to the school to decide whether they are ready, they will pay to attend the recognition meeting and that fee will not be refunded if they don’t demonstrate sufficient quality.

Schools will have to upload some of their basic management documents in order to determine eligibility for the NRCSE Quality Mark. They will also bring them to the recognition meeting.

The descriptors have been up dated, there are standard and advanced levels. Each descriptor stands alone, so a school can demonstrate standard level for creating and effective learning environment, teaching effectively and recording progress; and advanced level for choosing the right resources, planning and development, selecting/supporting staff and financial planning. Schools are encouraged to improve the quality of their delivery when they come back for recognition.

Yes, we will use the standardised discriptors and the quality report will state which ones are met ie. some will be met at standard level and some at advanced level. The quality reports are published on NRCSE’s website.

Schools receive a clearly dated certificate and report e.g. “On 15^th September 2017, the NRCSE found that ……”  so it will be up to schools (and funders) when they reapply. The supplementary school’s listing on the NRCSE website will be removed two years from the date of the recognition meeting.

Flexibility of the new system means that recognition meetings will be able to be more thematic ie. three schools teaching faith or two schools teaching English and maths.

There is still be a requirement for a mentor, or other appropriately qualified person, to visit and observe the school in action. The school must submit a mentor’s witness statement at the application stage. Mentors do not have to attend the recognition meeting although they are very welcome. NRCSE will ensure that there is an independent educational expert giving their response as well as one school and one NRCSE person. So, the recommendation no longer have a peer weighting.

The educational expert and the NRCSE expert scrutinise the portfolios before the supplementary schools attend to give their presentations. The presentations are an opportunity to showcase the school and there is more opportunity to discuss your school; to talk to the independent expert and the NRCSE expert; schools can show a film of their school. Each school has 8-10 minutes to present and 12-15 minutes to answer questions. Because the need for peer schools, other mentor has gone it should be easier to hold recognition meetings locally for 1,2,3 schools – the length of the meeting will depend on the number of schools participating.

The NRCSE website will state clearly that the QF is no longer operational. Schools that have QF Award will continue to be listed on the website for 2 years from the date of their QF Award or until they notify us of significant change such as a change of premises or significant reduction or increase in the number of pupils – which ever happens first. Schools that complete the new quality assurance will have a detailed report of their good practice whereas schools with a QF Award will not so we encourage all schools to come to a new recognition meeting as soon as possible.